Quoting Software for Maintenance and Service Teams

TIBR makes quoting easy for service contractors—structure single call-outs, recurring maintenance, and bundled service agreements with clarity and detail.

Who it’s for

Building maintenance contractors and facility service teams
Mechanical, HVAC, electrical, and plumbing service providers
Any business quoting repairs, inspections, and recurring maintenance agreements

Why

Quote one-off service calls, recurring PMs, and bundled agreements in minutes
Prompted for labor tiers, travel, consumables, permits, rentals, and special charges
Attach clarifications, exclusions, and SLA commitments to every quote
Export branded proposals as PDF/Word or a shareable link
Save templates for common service contracts and maintenance programs

Try TIBR free

No credit card required.

The maintenance & service quoting problem

One-off call-outs, recurring PMs, small projects, and bundled service agreements all need different formats. Techs text notes, dispatch logs add fees, and SLAs require response/repair commitments. Spreadsheets cause misses on travel, consumables, and after-hours rates. TIBR standardizes quotes so you respond faster and protect margin.

Scattered notes → missed trip charges, materials, and labor tiers
Inconsistent templates for PMs vs. call-outs → slow turnaround
Unclear SLAs and exclusions → write-offs and disputes

How TIBR works for service teams

Capture the request. Tech or dispatcher pastes notes: equipment, fault, site, priority, access, and photos.
AI builds the quote. Structured sections for labor tiers (standard/OT/DT), travel, truck/consumables, materials, and equipment.
Guided prompts. After-hours rates, parking/tolls, permits, lift/crane, disposal, testing/commissioning, warranty.
PM & agreements. Generate recurring schedules (monthly/quarterly/annual), checklists, and bundled agreement terms with SLAs.
Export & share. PDF/Word/CSV or a branded proposal link with version history.

Dispatch & Coordinators

Quote from ticket notes in minutes
Templates for PMs, inspections, and call-outs
Clear SLAs and response commitments

Service Managers

Standard labor tiers and fees reduce write-offs
Bundle agreements with options and add-ons
Audit trail for approvals and revisions

Customers & Facilities

Readable proposals with itemized scope and SLAs
Alternates for repairs vs. replace decisions
Faster approvals with apples-to-apples structure

Typical scope elements covered

Labor tiers: standard, OT, DT; minimums and call-out fees
Travel, mileage, parking/tolls, and site access costs
Truck stock & consumables; rental/lift/crane charges
Materials & parts with lead time and warranty notes
Testing/commissioning, cleanup/disposal, documentation
PM checklists and frequencies; seasonal start-ups/shut-downs
SLAs: response/repair times, coverage hours, penalties/exclusions

Integrations & outputs

Export quotes and agreements to PDF, Word, and CSV. Maintain price books, labor tiers, and PM checklists. FSM/CMMS/Accounting integrations (ServiceTitan, Simpro, QuickBooks Online, Xero, etc.) are planned — see the roadmap.

Results service teams see

50–80% faster quote turnaround for call-outs and PMs
Fewer write-offs via standard fees and SLA clarity
Higher attachment rates on bundled agreements

Want specifics? See customer stories.

Try TIBR free

FAQs

Can TIBR handle after-hours/OT/DT rates?

Yes. Configure labor tiers and minimums per customer or agreement.

Can I build recurring PM programs?

Yes. Set frequencies and checklists, then generate PM schedules with pricing.

How do you handle travel and small-parts charges?

Prompts for trip, mileage, parking/tolls, and truck stock/consumables.

Can quotes include SLAs?

Yes. Add response/repair times, coverage hours, and penalties/exclusions to proposals.

What export options are available?

PDF/Word/CSV and shareable link; FSM/CMMS/accounting integrations are on the roadmap.