HVAC Estimating Software That Builds Quotes in Minutes

How Tibr works for HVAC work

1. Talk through the job. Describe the aircon install, the ventilation upgrade or the unit swap in plain words, or paste your notes from the site visit.
2. Tibr builds the quote. Kit, ductwork, pipework, controls, accessories and commissioning — line items and labour, structured on your own rates.
3. Prompts catch the gaps. Access and lifting, condensate, insulation, controls wiring, refrigerant charge, stripping out the old kit, commissioning and air balancing, notification.
4. Assumptions & exclusions in writing. Plain wording that spells out what's in and what's not, so there's no argument once it's running.
5. Review, then send. Edit every line — prices, quantities and scope stay yours — then send a clean, itemised PDF.

How an HVAC quote comes together in Tibr

You've been asked to price aircon for a first-floor office and freshen up the ventilation while you're there. You paste your notes and start talking — "six wall-mounted splits off two outdoor condensers, refrigerant runs back through the ceiling void, condensate to the nearest drain, new controls, plus swap the tired extract fan and re-run a bit of ductwork." Within seconds the quote is laid out section by section: indoor and outdoor units, refrigerant pipework, ductwork, controls, accessories and commissioning.

Then the prompts start. Access to get the condensers onto the flat roof? Anti-vibration mounts and a frame? Condensate pump or gravity run? Builder's work for the core drills and making good after? Controls wiring back to the panel? Insulation on the pipework? F-Gas and commissioning on the new system? Any notification? You confirm or dismiss each one and the lines adjust — no more finding out mid-job that you never priced the roof access or the making good because it was buried in your notes.

Because you did a similar office fit-out last month, Tibr pulls that job's structure and pre-fills quantities you can adjust. You tweak the number of units, add an option for a VRF system instead of splits, pull your usual assumptions and exclusions across, and send a clean, branded quote with each section itemised. Time taken: same day, not two of supplier calls and spreadsheet formatting — and every line was yours to review before it went out.

Tibr vs. pricing an HVAC job by hand

The usual job starts with a call to your supplier and a two-day wait on kit prices. While you wait you build a schedule in Excel — models, sizes, duties, accessories — then price the ductwork off rates you haven't touched since last year. Controls wiring? It was on a different drawing, so you forgot it. The quote goes over as a lump sum with a one-line scope, and a fortnight later it's "where's the roof access in your price?" It wasn't — and now it's an extra you're arguing from a weak spot.

In Tibr, that same job is structured by system from the start — units, ductwork, pipework, controls, accessories. Your kit prices live in your saved rates by make and model, so you're not waiting on the supplier for numbers you already have. Prompted checklists catch access and lifting, condensate, controls wiring, insulation, commissioning and air balancing before you send. The quote exports with the kit schedule, ductwork quantities and line-by-line detail the customer can read without a follow-up call. Same job, same day — and no phone call about missing scope.

Jobs HVAC engineers price with Tibr

Air conditioning installs. The bread-and-butter job — splits, multi-splits and cassettes with outdoor condensers, refrigerant runs, condensate, controls and commissioning. Every install looks straightforward until you forget the roof access, the anti-vibration mounts or the making good. Tibr prompts for all of them before you send the number.

VRF & larger commercial systems. More indoor units, branch boxes, longer pipe runs and proper controls integration. The risk is in the pipework take-off and the controls wiring that ties it all together. Tibr keeps each part in its own section so nothing gets lumped in and underpriced.

Ventilation & ductwork. Extract, supply and heat-recovery systems — fans, ductwork runs, fittings, grilles, dampers and commissioning. Most of the cost is in the ductwork and the fixings you can't see from the drawing. Tibr flags allowances for supports, builder's work and making good so the job's priced properly.

Service, repair & maintenance. Unit swaps, coil and compressor changes, re-gassing, filter and PPM contracts. Smaller scope, faster turnaround. Tibr handles quick quotes with your saved rate cards so you can price a callout or a swap from the van without opening a laptop.

Controls & BMS upgrades. Stat and sensor replacement, DDC retrofit, wiring and commissioning — scope that's hard to price because it sits between the mechanical and the electrical work. Tibr keeps controls in their own section with their own labour, wiring quantities and commissioning checklist so the hours don't get buried.

Typical scope covered

Tibr lays an HVAC quote out section by section so every part of the job gets priced, spelled out and checked for gaps. Instead of a flat spreadsheet where kit, ductwork and controls blur into one lump sum, each section has its own lines, allowances and exclusions.

• Indoor units & cassettes
• Outdoor condensers & heat pumps
• Splits, multi-splits & VRF
• Ductwork & fittings
• Grilles, diffusers & dampers
• Refrigerant pipework & charge
• Condensate & drainage
• Controls & BMS wiring
• Insulation & lagging
• Access, lifting & frames
• Anti-vibration & supports
• Strip-out & removal
• Builder's work & making good
• Commissioning & air balancing
• Notification & handover

What you send, and what comes out

The quote comes out as a clean PDF, laid out section by section — each part showing line items, quantities, rates and subtotals, with your branding on the front. Assumptions, exclusions and any allowances are called out plainly, so the customer can see exactly what's included without having to guess.

Your rates stay saved and reusable — put your kit, ductwork and labour prices in once and they carry into every future quote. Update a price once and the new number flows through, so you're not copying figures off an old spreadsheet and hoping they're still right. Your data is yours: export it out whenever you need to.

You stay in control

• Nothing reaches the customer until you've reviewed and edited it
• Built on your own rates — Tibr never invents numbers or sets your margin
• Your data is encrypted, and it's yours to export whenever you want

What HVAC teams get out of it

A quote that used to take two days of supplier calls and spreadsheet formatting goes out same-day. The time comes back from not rebuilding kit schedules on every job, not waiting on the supplier for prices you already have, and not spending the last hour hunting for the exclusions you forgot to add. Section-by-section prompts mean fewer missed lines — and fewer awkward extras once the job's underway.

The quotes themselves change the conversation. Instead of a lump sum with a one-line scope, the customer gets a clear breakdown — kit schedule, ductwork quantities and accessory detail — they can read line by line and compare against other firms. Not because you're the cheapest, but because yours is the quote they can actually understand and trust.