The Intelligent Business Resource

Events & Exhibitions Quoting Software

Talk through the brief or paste it in. Tibr asks the questions a good producer would, then builds a clear, itemised quote — stand, graphics, AV, crew and logistics on your own rates.

Exhibition stands and visitors at a trade show — Build, derig and access windows — all in the number before the show.

Who it’s for

Exhibition stand designers and builders
Event production agencies and experiential teams
AV, staging and kit-hire companies

Why Tibr

Itemised sections for stand build, graphics, AV, crew and logistics
Prompts for the bits that get missed — derig days, access windows, storage, venue fees
Hire vs purchase made clear on the quote, so the client sees the difference
Contingency for late changes agreed up front, not absorbed on site
Priced on your own rates — clean, client-ready PDFs with scope, assumptions and exclusions

Try Tibr free

Free plan — no card needed · You review every quote before it's sent.

Sound familiar?

Built around the quoting problems event teams actually deal with

Short lead times, venue rules, hire vs purchase decisions and crew across several days — pricing an event job means holding a lot in your head, usually against a deadline.

Time lost to quoting admin

The client wants a number this week — the show won't wait while you build a spreadsheet.

Quotes built late at night between live jobs
Briefs, floor plans and venue packs all over the place
Crew days, hire lists and transport priced from scratch each time
Clients booking elsewhere because the proposal took too long

Profit lost through missed details

On events, the margin leaks in the lines that never made the quote — and can't be recovered once the show's open.

Derig day and travel time left off the crew number
Transport, storage and material handling priced as an afterthought
Venue rules and tight access windows adding unpriced hours
Late client changes absorbed instead of quoted as variations

How it works

See how Tibr builds your event quote

Start with the brief you already have. Tibr structures it into a clear, costed proposal you can review, edit and send.

1. Describe the job.Talk or type — the stand, the space, the show dates. Paste the client brief.
2. It asks the right questions.The gaps a good producer checks — access windows, rigging, power, derig day, storage.
3. Review every line.Itemised on your own rates and hire prices. Adjust crew days, kit and margins before it goes anywhere.
4. Send a pro PDF.Clean, itemised, client-ready — scope, assumptions and exclusions in writing.

Nothing missed

Build quotes with the details that protect your margin

Tibr helps you structure the parts of an event quote that are easy to forget when you're pricing against a deadline.

Stand design & build

Structure, flooring, furniture and finishes — itemised, not one lump sum.

Graphics & AV

Print, signage, screens, sound and lighting — with fitting time, not just the kit.

Crew & install/derig days

Site crew, riggers and AV techs for the build AND the breakdown — plus travel and overnights.

Venue rules & access windows

Tight tenancy times, out-of-hours working and venue paperwork priced in, not absorbed.

Transport & storage

Trucking, material handling and storage between shows — costed, not an afterthought.

Hire vs purchase

Whether kit is hired in or bought and kept — clear on the quote, so the client sees the difference.

Contingency for late changes

An allowance for last-minute client tweaks and rush premiums, agreed up front.

Assumptions & exclusions

What the price is based on and what's not included — in writing before the show, not argued after.

Any event job

Jobs event & exhibition teams quote with Tibr

Exhibition stands

Shell scheme upgrades to full custom builds — structure, graphics, install and derig in their own sections.

Conferences & AV production

Staging, screens, sound and lighting with AV hire, techs and show days each priced clearly.

Brand activations & experiential

Pop-ups, product launches and roadshows — build, crew, transport and multi-venue logistics.

AV, furniture & kit hire

Dry hire and hire-with-crew — day rates, delivery, collection and damage terms on the quote.

Multi-show programmes

The same stand across a season of shows — reuse the quote, adjust venue costs, transport and storage per event.

Exhibition stand being built on the show floor at a trade show — Install day runs on a clock — the hours that weren't quoted still have to be worked.

Typical sections covered: stand structure & build · graphics & signage · AV & lighting hire · furniture & flooring · site crew, install & derig · transport, storage & material handling · venue fees, power & internet · project management · contingency & rush premiums.

You stay in charge

Tibr helps build the quote. You make the final call.

Tibr helps structure the details, but you review, edit and approve everything before it goes to the client.

You stay in control

Check every quote before it's sent — you send it, not the software.

Edit before sending

Adjust the wording, scope, pricing or details on any line.

Use your pricing

Built around your crew rates, hire prices and way of working.

Clear assumptions & exclusions

It's obvious what's included, excluded and assumed.

Start building clearer event quotes

No credit card required · You stay in control of every quote.

FAQs

Can I show hire vs purchase on the quote?

Yes. Whether kit is hired in for the show or bought and kept, each line is itemised so the client can see exactly what they're paying for — and you can edit or swap options before it's sent.

What about rush fees and late changes?

Tibr prompts you to price a contingency for last-minute changes and short lead times, and late client tweaks can be quoted as variations instead of absorbed. Everything sits in writing with your assumptions and exclusions.

Does it handle venue rules and access windows?

Tibr asks the questions that venue packs create — tenancy times, out-of-hours working, rigging, power and material handling — so the hours they add end up in the price, not worked for free on site.