The Intelligent Business Resource

Cleaning & Janitorial Quoting Software

Describe the job in plain words — Tibr builds an itemised cleaning quote on your own rates, with frequencies, consumables and cover all in the price.

Commercial cleaner vacuuming a glass-walled office — Priced per area and frequency — not one blended guess.

Who it’s for

Commercial and contract cleaning companies
Specialist teams — deep cleans, end-of-tenancy, builders' cleans
Janitorial and facilities cleaning contractors

Why Tibr

Frequencies and schedules worked out per area — no spreadsheet maths
Consumables, equipment and COSHH-compliant materials as their own lines
Staffing, cover and keyholding priced in, not absorbed
Periodic work — carpets, windows, floor maintenance — kept separate from the base clean
Clean, itemised PDF with scope, assumptions and exclusions in writing

Try Tibr free

Free plan — no card needed · You review every quote before it's sent.

Sound familiar?

Built around the quoting problems cleaning companies actually deal with

Contract cleaning runs on thin margins. Get the hours, frequencies or consumables slightly wrong and you're locked into a contract that loses money every month.

Time lost to quoting admin

You shouldn't have to spend your evenings turning walkround notes into a contract price.

Quotes built at night after a day on sites
Frequency maths redone in a spreadsheet every time
Every space type priced from memory, not saved rates
Facilities managers moving on because the quote takes a week

Margin lost through missed details

On a recurring contract, one forgotten line doesn't cost you once — it costs you every visit until renewal.

Consumables — paper, soap, bin liners — swallowed in the price
Washroom and kitchen time underestimated
Periodic work — carpets, windows, floor maintenance — left off
Cover for holidays and sickness never priced in

How it works

See how Tibr builds your cleaning quote

Start with your walkround notes. Tibr structures them into a clear contract quote you can review, edit and send.

1. Describe the job.Talk or type — the building, the areas, how often the client wants each clean.
2. It asks the right questions.The gaps a good contract cleaner checks — access, keyholding, consumables, cover.
3. Review every line.Itemised on your own hourly rates and prices. Adjust hours, frequencies and extras.
4. Send a pro PDF.Clean, itemised, client-ready — scope, frequencies, assumptions and exclusions in writing.

Nothing missed

Build quotes with the details that protect your margin

Tibr helps you structure the parts of a cleaning quote that are easy to forget on a walkround — the lines that quietly drain a contract for years.

Frequencies & schedules

Daily, weekly, monthly or one-off — each area on its own schedule, totals worked out for you.

Labour & hours

Realistic time per area — offices, washrooms, kitchens — not one blended guess for the whole building.

Consumables

Paper, soap, bin liners and restocking priced as their own line, not swallowed by the hourly rate.

Equipment & COSHH

Machines, materials and COSHH-compliant chemicals — costed, with safe storage on site agreed.

Staffing & cover

Holiday and sickness cover, supervision and uniforms in the price, not paid out of your margin.

Access & keyholding

Out-of-hours access, alarms and keyholding responsibilities agreed in writing.

Assumptions & exclusions

What the price is based on and what's not included — clear before the contract starts.

Extras & variations

One-off deep cleans and added areas captured as paid variations, not free favours.

Any cleaning job

Jobs cleaning companies quote with Tibr

Regular contract cleans

Offices, communal areas, washrooms and kitchens on a daily or weekly schedule — the bread-and-butter contract, priced properly.

Deep cleans & end-of-tenancy

One-off deep cleans, end-of-tenancy and move-out cleans — scoped room by room so nothing's done for free.

Builders' & sparkle cleans

Post-construction cleaning in phases — rough clean, sparkle clean and handover — each priced on its own.

Periodic & specialist work

Carpet cleaning, window cleaning, floor maintenance like strip-and-seal — separate lines with their own frequency, not a lump sum.

Schools, medical & industrial sites

Sites with stricter specs — infection control, out-of-hours work, warehouse floors — where the extra requirements need to be in the price, not absorbed.

Typical sections covered: routine cleaning by area · washrooms & consumables · kitchens & communal areas · periodic work (carpets, windows, floors) · deep cleans & one-offs · equipment & materials · staffing, cover & supervision · access & keyholding.

You stay in charge

Tibr helps build the quote. You make the final call.

Tibr helps structure the details, but you review, edit and approve everything before it goes to the client.

You stay in control

Check every quote before it's sent — you send it, not the software.

Edit before sending

Adjust the wording, scope, hours or price on any line.

Use your pricing

Built around your hourly rates, consumables prices and way of working.

Clear assumptions & exclusions

It's obvious what's included, excluded and assumed.

Start building clearer cleaning quotes

No credit card required · You stay in control of every quote.

FAQs

How do I price a commercial cleaning job?

Walk the building and note each area — offices, washrooms, kitchens, communal spaces — with how long each takes and how often it's cleaned. Then add the lines that get forgotten: consumables, equipment, holiday and sickness cover, keyholding and periodic work like carpets and windows. Tibr asks for all of that as you describe the job, then builds the quote on your own rates.

What software do cleaning companies use for quoting?

Most still quote from spreadsheets and walkround notes, which is why prices are slow and inconsistent. Tibr is built for it: describe the job in plain words, answer the questions a good estimator would ask, and review an itemised quote priced on your own hourly rates and prices.

How do you work out a cleaning cost per hour or per area?

Start from your hourly labour cost, add supervision, consumables, equipment and margin, then apply realistic times per area — a washroom takes far longer per square metre than an open-plan office. Tibr keeps each area as its own line so one blended rate never hides a loss-making part of the contract.

Can I quote cleaning jobs from my phone?

Yes. Tibr runs in the browser on any device, so you can start the quote on the walkround — talk or type the areas and frequencies as you go, then review and send the finished PDF before you're back at the office.

Can I price by frequency?

Yes. Each area or task carries its own schedule — daily office clean, weekly kitchen deep-clean, monthly carpet clean, quarterly windows — and the totals are worked out for you, so a client can see exactly what each visit covers.

Can I separate the regular clean from extras?

Yes. The regular contract clean is priced as the core scope, and extras — deep cleans, end-of-tenancy, builders' cleans, carpets and windows — sit as their own lines. The client sees what's in the monthly price and what costs more, which cuts scope arguments later. Added work is captured as a variation, not a free favour.

Do you support ongoing cleaning contracts?

Yes. Quote the recurring clean with each area on its own frequency, and keep assumptions, exclusions and access arrangements in writing on the PDF. When the spec changes mid-contract, price the change as a variation instead of absorbing it.